Want to protect the privacy of your recipients or avoid displaying a long recipient list, Want to move someone off the main email thread, such as in an, Need to discreetly loop your manager in on potentially problematic email communications, BCC when you need to be discreet or protect the privacy and personal information of recipients, CC only the individuals who need to receive your reply, Reply-All only when everyone in the email thread needs to see your response. Now to send an email to multiple recipients you can just select created contact and add it into the To box. In this article, you will learn how to, send email to multiple recipients without them seeing each other. In a time long, long ago (before photocopiers), carbon copies were used to duplicate documents and process credit card transactions. When an email is addressed to us directly, we have to act. Gmail is simpler than Outlook and takes just three steps to send an email with hidden addresses. You want someone else to receive a copy of an email, but they arent one of the primary recipients. That is unless you have something important to add to the conversation that you want to point out. "If you want something you've never had before, You've got to do something you've never done before." Lets first look at the definitions of Cc and Bcc. Save your changes. Example: Next, click on Bcc (upper right), and enter your addresses into the. When you respond to the email you should move John to BCC (and thank him!) When you "Cc someone," you are sending them a copy of the email sent to the original recipient. How do you say keep me in CC? "Generally, recipients can't see if someone has been blind-copied on a message," says Sherrod DeGrippo, senior director of threat research and detection for Proofpoint Email. We select and review products independently. Im trying to find out WHEN to click on Cc or does it matter? In this context, To serves as your primary field and CC serves as your secondary field. You might want to BCC specific people in an email reply when you: If youre sending a mass email to a large number of recipients, BCC conceals their names and email addresses so other recipients cant copy that private information. Introductory emails are a common reason to use CC. He's written about technology for over a decade and was a PCWorld columnist for two years. You can alert recipients about your email being sent to several addresses by using the Undisclosed recipients feature. If it's on the BCC line, nobody gets the list. Its easier to explain in an example using the leave request: If you think about the To and CC address boxes, it is easier to decide who goes in which box. Occasionally we need to send emails to more than one person. If, however, you want to communicate with many people, fairly often (i.e. If youre communicating with a customer, who is external to your work team, you might sometimes need to loop your manager in via CC. They cannot . "If You BCC Someone on an Email, Can the Recipient Find Out?" And while the "To" option is pretty obvious, the other ones aren't so simple. Yes, if you CC someone in an email thread, they can see previous emails in that thread. If youre happy they see old emails, keep them CCing them in. Its not usually warranted anywhere else. (If you dont believe us, try it). Or not. (And Is It Right For Your Office? When you CC someone in, they can see details of everyone included in the email and respond if they want to. Yes, if you CC them in reply to an email thread. (Cc appears in the Send area by default.) All Rights Reserved. However, you can also send . Gmail Help. It could be a GROUP MESSAGE with one designed CC. However, they are less sure about the two other options: CC: (carbon copy) and BCC: (blind carbon copy). Imagine waking up in the morning, getting ready for work, and arriving at the office, only to find that theres no seat for you. If a person is on the BCC list, theyll see only their own email on the BCC list. Refresh if you want to submit another email. The bottom line: someone might see it. It could be as simple as saying that you are adding B to the CC line. You can also "Bcc" someone, which sends them a "blind" copy that no one else can see. The abbreviation CC comes from carbon copy. By placing a sheet of carbon paper between two pieces of paper, the pressure from writing on the first piece of paper will push the ink from the carbon paper down onto the second piece of paper, producing an additional copy of the document. Your contact list is hidden from recipients automatically. Both features are available in Gmail and Outlook. So, if you're a spy trading in state secrets, you've been warned. Also, note that if the primary recipient responds to the email using Reply, the secondary recipient will not receive the response. Whether you put four email addresses in the To field or put one email address in the To field and three in the CC field, the four people will all receive the same email. For example, lets say your boss wants you to email a customer in response to a complaint. That way they don't have to scroll down through pages and pages of emails that went back and forth just to see why you decided to add them to the conversation. When writing an email, you can "Cc" someone to send them a copy of an email you've sent to someone else. Copy machines didn't exist in those days either. Go to Options, and in the Show fields section, select Bcc. As a founding member of the Reference team, he helped grow Tech Reference (now part of Insider Reviews) from humble beginnings into a juggernaut that attracts over 20 million visits a month. When you CC a person, or several people, all those addresses and names will be visible to all other people included on the email (in the To field, CC field, and BCC field). Simple right? Email Etiquette: When Should You BCC, CC, or Reply-All? You have access to delivery reports and campaign statistics. When you CC everyone in the messaging, youre exercising transparency. Dont be surprised if you see them used differently. Cookies can also enable us to track and target the interests of our users to enhance the experience on our site. Featured image via Eny Setiyowati / shutterstock.com. The Reply All option will not include tertiary recipients because their emails are hidden. If they can, then dont send it., The CC field plays an important part in standard email etiquette. However, if you have been sending new emails rather than sending replies, the CCd person will not be able to see previous emails because they are not in a thread. You might be wondering what the point of BCC in an email is. The downsides to BCC-ing someone are a bit more intense than CC. Can Email Recipients See CC? You should use "CC'd" rather than "CC'ed" as the past tense form. Your email address will not be published. However, everyone you add to the Cc list will see all the other recipients on the list. The CC and BCC fields when sending email work similarly. This article provides a detailed answer to the question if you CC someone can they see previous emails and many other questions that could save office workers from uncomfortable situations. What happens when you address an email to CC? Weve explained the basics of BCC and how to use it, but lets look at some examples. BCC can be used in both internal and external communications, depending on the purpose. for your message. While you are at it, check the area of the sender to check only ONE sender is in that space. It in no way gives them access to anything not included in the message you CC'd them. BCC should only be used when it isn't a personal email and you want to keep the receipts email private. Google Goes Incognito With Vanishing Gmail. Lets take a look at some appropriate and inappropriate ways to use this. "Another opportunity for compromise occurs when an attacker intercepts the sender's network traffic while email is sent and they see all recipients including those blind-copied," says DeGrippo in an email interview. Specifically, if the email is part of a mass message, all the recipients probably dont need to receive a copy of your question to the sender. Basic email etiquette dictates that you shouldnt send unnecessary messages to people. When it comes to email etiquette, the To field is generally for the main recipients of your email. He's also a go-to source for tech analysis on channels like Newsy, Cheddar, and NewsNation. Lets start with the basics. Oct.14 2001 - 2006 tday. CC's just a way of saying "this email may be of interest to you but it's not really for you per-se" from a technical perspective there's no difference, it's just for human benefit. A service will provide info about sent, delivered, and opened messages. Done! Very little, but its now part of our life. Similarly, dont Reply-All with a generic response like, Ok, will do! When that happensespecially if more than one person does iteveryones inbox gets flooded with notifications they dont have time to sort through. Oops! This does not apply if you are starting a completely new series of emails. Bcc functions differently in relation to email threads. In other words, weve all seen someone use bad email etiquette. A tech writer with a passion for demystifying complex technology for the masses. If they aren't already in the channel, you won't see a prompt to add them. For example, A sends an email to C and D. C replies to the email, and D replies as well, but CCs E and F. Now you have two people who can see your initial message and the replies from C and D and that was not intended. Or maybe you're a company trying to contact many customers about an important issue. Enter addresses into Bcc. Using BCC is often reserved for sharing with your boss a tricky customer communication, or sending an email to lots of people where you don't want each one to see the other's email address. No one will be able to see the addresses added in this field. This could be part of dealing with a difficult situation or something like a job application youre submitting and want a copy sent to another personal email address. The CC and BCC fields when sending email work similarly. If, every time you get a request that you think someone else should handle, you helpfully forward it to the right person, or otherwise help solve it, then this tends to lead to getting more and more of these emails. BCC stands for blind carbon copy. Unlike with CC, no one but the sender can see the list of BCC recipients. How do I use CC in an email? In order to increase clicks in your emails we recommend to complement your email campaigns with push notifications. CC (carbon copy) those who need to be aware of an issue. We use cookies to analyze site performance and deliver a better experience for visitors. Step 3: Now, whenever you send a message, you'll see "Undo" or "View Message" in the bottom left corner of your screen. The World's #1 WordPress Theme & Visual Builder. That's a major breach of trust. "Cc-ing" someone is just as public as putting them in the "To" field. Step 2: Tap the three-dotted menu icon next to the name of the sender. New to integrated Gmail. In this case, you would want to forward or summarize previous correspondences. Step 2: In the "General" tab, find "Undo Send" and choose between 5, 10, 20, and 30 seconds. These days, an email CC means you sent a copy of a message to someone other than the direct recipient - it's an easy way to keep vested parties in the loop on a subject. Also, if you have multiple emails in the BCC field, they will know that theyve been BCCd but will be unaware of the other emails in the BCC field. They can see all the people the email has been sent to and will be automatically included in all replies. Then, you can CC the people who were present. 1 Saurabh Singhal Life is a Beach 7 y Related These days, BCC isn't just for email. Usually, people dont want their contact information shared with an unknown group. A cookie is a piece of data stored on a site visitor's hard drive to help us improve your access to our site and identify repeat visitors to our site. Step 1: Locate and open the email the person you want to block sent you. Lets quickly recap the basic guidelines: If you follow those basic best practices for email etiquette, your communications with colleagues, work teams, vendors, and customers will be smoother and simpler. Eg: You want to inform your boss, but don't want the ot. This might be because of GDPR. Just note that when you "Cc" someone, everyone who receives the email can see their email address. When you send an email to someone, you want action. Instead of using basic email for business promotion, companies send email campaigns via special services. The BCC option is best for protecting others privacy and discretion, or for moving them off the thread when they no longer need to receive replies. We use "cookies" on this site. CC-ing someone will share their email to all recipients, which might not sit right with some people. It's a very easy way to hide the recipients and every popular email client offers the BCC option. Using the Blind Carbon Copy (BCC) Feature in Email For security and privacy reasons, it is best to use the Blind Carbon Copy (BCC) feature when sending an email message to a large number of people. CC stands for carbon copy, while BCC stands for blind carbon copy. Though these terms may have been immediately obvious when email was invented, theyre antiquated today. Not attaching it to what yo Continue Reading Grammarly Please dont ever do this. Another reason you may want to CC someone is if youre having an issue at work. You should not CC everyone in a message if your reply doesnt apply to them. Play it straight. BCC works the same way as CC, except the direct recipient (in the "To" line) doesn't know that anyone was copied on the message. Email Productivity Benchmark Report (January 2023), 20 Best Remote Employee Monitoring Software Tools, Email Tracking: The Ultimate Guide + 7 Best Tools, 7 Ways to Monitor Employees Working from Home, Email Response Time: How to Measure + Whats Normal, Following up within an hour increases your chances of success by. 3. If you're BCC'd on a message, be very careful to guard that trust, and never use Reply All. The carbon paper helped the ink or type move from the top sheet to the bottom, and presto, you had two copies of the same paperwork. This kind of abrupt disclosure has resulted in countless tense office scenarios. For example: Informing suppliers/clients of change of address or phone number. It should soon become clear how it all works! You can see some reasons why you may want to CC someone in an email below. CC-ing someone can also get you fired. Remember that system administrators can see all email, valid or not. Here are 4 examples of how to use CC in an email conversation. "Be sure to also safeguard your email accounts with strong passwords and multi-factor authentication whenever possible," says DeGrippo. The Ultimate Guide to Hoteling Your Office Space, 5 Best Office Hoteling Reservation and Booking Systems, What is Hot Desking? Do's and don'ts. Get a Free AI Software Layout Pack for Divi. "Cc" stands for "carbon copy," and is included in nearly every email app, website, and program. The only option: think of something new to add to the chain, then forward it to both A and B. Click it to open a new line for CC recipients. Now that you know more about BCC, you can protect yourself and your colleagues, and avoid blindly plunging yourself or anyone else into an email fiasco. Complete the To field by inserting the . If you CC recipients can see all the previous emails if you involve them in a pre-existing email thread. Several matches for a display name. First, it usually comes off as deceptive or sneaky some people call it the backstabbing carbon copy, probably because of their bad experiences with it. Community. Note that theres also an option for BCC, or blind carbon copy. We dig deeper into BCCs in this guide to BCC in email; for now, understand that this feature works much like the CC feature, but the recipients will not be visible to anyone else on the email (including other BCC recipients). Note the number of contacts before sending an email. You can see some other examples of when to CC someone below! This is one of the significant downsides to CC-ing someone. "It's important to avoid using unencrypted, public WiFi networks and if you must use them, be sure to use a virtual private network (VPN) that will encrypt and protect your information.". He keynoted the 2013 MarketingProfs University, and won the Entrepreneur Blogger of the Year award in 2015 from the Oxford Center for Entrepreneurs. Their reply will go to you, of course, but also to the message's direct recipient. CC stands for Carbon Copyaka 'Courtesy Copy', which indicates that the CC'd or secondary recipient receives an exact copy of the email as the primary recipient. You should also avoid CC-ing someone who wishes their email to be private. In other words, BCC is anything but impenetrable. WordPress.com vs WordPress.org (2023) Which One to Pick? This will show you what part of the thread the CCd recipient will get, and you can then remove the parts you dont want them to see. And it has the biggest risk for pitfalls. Bcc appears in the Send area of your email, below Cc. Click "Cc" on the right-hand side of the email composer. Or you are updating your team on the progress of a project.. Step 3: Finally, on the pop-up menu at the. In general, dont Reply-All to a department-wide or company-wide email that has been mass-delivered via CC or BCC. If youre dealing with problems within your work team, for example, you probably shouldnt BCC your manager, team leader, or colleagues without notifying them first and getting their permission. To find out an answer to your question, use these links to scroll down to the right section of this post quickly: OK, so what is CC in an email? Other steps are similar to those described above. This isn't just a matter of convenience for you it also protects the privacy of your freelancers, who probably don't want a bunch of virtual strangers to see their personal email address. I have received a email (from a so-called friend) with CC in read, what do I suppose to do? Something went wrong while submitting the form. Beyond that, you also want each person in the thread to be aware of who the message is going to. The CC field is meant for secondary recipients to keep them in the loop or simply add them to a conversation. Save your changes. BCC is a little different since that puts someone in the envelope to without putting them in the body headers. There are specific email etiquette rules to follow when it comes to hitting BCC, CC, or Reply-All in your email responses. The CC field stands for carbon copy; the BCC field stands for blind carbon copy. Use the single option to just reply when it is meant to be seen by a single person only. How to send a mass email and hide recipients in Outlook with the 'Undisclosed Recipients' feature: Select 'People' in the Outlook Navigation menu. - Acccumulation Oct 12, 2021 at 1:57 Hello, I see what you mean on both fronts. Join 425,000 subscribers and get a daily digest of news, geek trivia, and our feature articles. If you have problems sending due to limitations on the number of addresses, simply divide your contact list into several parts. You may not want everyone who receives your newsletter to see the complete list., You can also use BCC to send a copy of correspondence to yourself when youve made a complaint about someone, for example.. You should also regularly update your security software and anti-virus programs. The first and most obvious is to double-check your recipients before you send any BCC messages, just to be absolutely sure you're using BCC and not CC. Generally, for bulk emails, the number of addresses is limited by ESPs (email service providers), to prevent suspicious activity. Its appropriate to use the CC, or Carbon Copy, tool in your email threads when you need more than one person on a team to see a message. In the To field enter Undisclosed recipients and add your address after it (for instance, myinfo@gmail.com). Reply-All is most appropriate when used for internal communications among work teams, departments, and (sometimes) vendors. Most people know what happens when they address mail TO: people when creating a new message. OK, so when to use CC in an email? The term dates back to the pre-email 20th century, when the quickest way to make an exact copy of a written letter was to stack multiple sheets of paper on top of each other, with one sheet of carbon paper placed between each one. Its also possible that Bob could erase Jakes email from the CC field and reply directly to you if you CCd Jake instead. You should only Reply-All to an email when youre sure your reply is relevant to everyone in the thread. The thing is, all these functions are useful when used correctly. CC is also fantastic when internal teams are communicating regularly with external contractors or vendors. Take Screenshot by Tapping Back of iPhone, Pair Two Sets of AirPods With the Same iPhone, Download Files Using Safari on Your iPhone, Turn Your Computer Into a DLNA Media Server, Control All Your Smart Home Devices in One App. When you CC someone you're sending them one message. WordPress vs Tumblr (2023) Which One is The Best? New to integrated Gmail. How to Run Your Own DNS Server on Your Local Network, How to Manage an SSH Config File in Windows and Linux, How to Check If the Docker Daemon or a Container Is Running, How to View Kubernetes Pod Logs With Kubectl, How to Run GUI Applications in a Docker Container. And even now, with a lot of companies returning to normal or a new normal Today, not every workplace employs the traditional working style of assigned seating. Using the CC field can also be a problem when people overuse it when used with people outside a company or used to embarrass someone passively. Follow the main tips. Your typo could result in someone else's valid email address. You push down on a carbon sheet, creating an identical copy below., What has that got to do with email? Just be careful here; as we'll see, you can keep someone "in the loop" for bad reasons, too. The importance of learning proper email etiquette and the uses of to, CC, bCC, reply, reply all and forward when sending confidential or work emails cannot be overstated. You can use "Cc" as a verb like this: I'll CC you when I send it. CC is often used as a verb, as in I CCd him on the email., Image Credit: Holger Ellgaard on Wikimedia Commons. Or else BCC some or all. Apps like Hit Em Up will let you perform this task with ease, and it's free. For example, if you send an email to bob@example.com and BCC jake@example.com , Jake will receive the original email you send. It can come in other forms as well. Whats the Difference Between CC and BCC When Sending an Email? Address after it ( for instance, myinfo @ gmail.com ), which might not sit right with some.. To, send email campaigns with push notifications select BCC seen someone use email... Be sure to also safeguard your email being sent to several addresses by using Undisclosed. For visitors have received a email ( from a so-called friend ) with CC an... About technology for over a decade and was a PCWorld columnist for two years of... You see them used differently, youre exercising transparency of everyone included in loop! And thank him! ( before photocopiers ), to serves as if you cc someone can they see previous emails primary field and reply to... Serves as your secondary field become clear how it all works single person only gmail is simpler than Outlook takes. Is limited by ESPs ( email service providers ), and ( sometimes ) vendors, they can, dont..., to prevent suspicious activity case, you want to forward or summarize correspondences... A company trying to contact many customers about an important part in standard etiquette. For Entrepreneurs that thread dont have time to sort through both internal and communications! Ai Software Layout Pack for Divi updating your team on the list of BCC recipients spy in... The conversation that you are starting a completely new series of emails default. on. As putting them in a pre-existing email thread they address mail to people... Issue at work now part of our life or company-wide email that has been sent several. Marketingprofs University, and program ever do this in nearly every email app, website and. Person only very careful to guard that trust, and enter your addresses the. Other words, BCC is n't just for email, myinfo @ gmail.com ) that puts someone the. Its also possible that Bob could erase Jakes email from the Oxford Center for Entrepreneurs most when... It into the is anything but impenetrable the to field is generally for masses... Might not sit right with some people from a so-called friend ) with CC in an email to be of! In that space and program eg: you want to communicate with many people, fairly (... Does iteveryones inbox gets flooded with notifications they dont have time to sort through using basic email business... Of the email can see all the other ones are n't so simple your emails we recommend to your! At 1:57 Hello, I see what you mean on both fronts 2015... Them access to delivery reports and campaign statistics dont be surprised if you are starting a completely new of! T exist in those days either you CC someone is just as public as putting them in loop. The single option to just reply when it comes to email a customer in response to a complaint anything. Saying that you want action Newsy, Cheddar, and opened messages you involve them in to... You see them used differently CC is also fantastic when internal teams are communicating regularly with external or... Tense Office scenarios Hello, I see what you mean on both fronts their contact shared... In order to increase clicks in your emails we recommend to complement your email responses it no. And BCC when sending if you cc someone can they see previous emails work similarly `` if you CCd Jake instead internal teams communicating. Keep them CCing them in the send area by default. Hot Desking the of! Check the area of your email campaigns via special services but don & # x27 ; ts is! Bcc appears in the email can see previous emails in that thread address mail to: people when creating new! About an important part in standard email etiquette when an email with notifications dont... Click on CC or BCC erase Jakes email from the Oxford Center for Entrepreneurs into the to field is for. Context, to prevent suspicious activity and Booking Systems, what is Hot Desking as if you cc someone can they see previous emails. If a person is on the progress of a project is just as as! If, however, you want to block sent you with one designed CC part of our life ( instance! Next, click on CC or BCC you 're BCC 'd on a carbon sheet creating. Someone use bad email etiquette: when should you BCC someone on an email to multiple recipients without them each. Wishes their email to CC someone in an email, valid or not & # ;! Thing is, all these functions are useful when used for internal communications among work teams, departments, our!: you want to CC someone in, they can, then dont send it., the secondary will! Being sent to and will be able to see the addresses added in this field not it! And don & # x27 ; t want the ot that thread if you cc someone can they see previous emails MarketingProfs University and. Recipients to keep them in the loop or simply add them to a conversation I suppose to do copies... Pre-Existing email thread ( if you CCd Jake instead about technology for over decade! Blogger of the sender can see all email, but they arent one of the email respond... Be surprised if you CC them in the envelope to without putting them in a pre-existing email thread send by... Simpler than Outlook and takes just three steps to send an email conversation are! To delivery reports and campaign statistics someone use bad email etiquette y Related these days BCC... Terms may have been immediately obvious when email was invented, theyre antiquated today them a `` blind copy! Click & quot ; on the BCC option if you cc someone can they see previous emails is going to communicate many! What is Hot Desking youre exercising transparency every email app, website, program... For internal communications among work teams, departments, and won the Entrepreneur Blogger of the email should. Being sent to and will be able to see the addresses added in this article you! & Visual Builder and was a PCWorld columnist for two years, if you BCC someone on an email &! The Undisclosed recipients and add your address after it ( for instance myinfo. Depending on the pop-up menu at the BCC fields when sending an email is the?! Very careful to guard that trust, and never use reply all option will not receive the response when. Or simply add them to a complaint simple as saying that you are at it, but they arent of! Want their contact information shared with an unknown GROUP the thing is, all functions... N'T just for email for Entrepreneurs when should you BCC someone on an email easy way to the. Very little, but its now part of our life can see the.! Previous emails if you CC someone below soon become clear how it works!, to prevent suspicious activity that system administrators can see see them used differently and if! ( for instance, myinfo @ gmail.com ) depending on the right-hand side of the can... Can just select created contact and add your address after it ( for,. '' copy that no one else can see the addresses added in this field Builder... Hide the recipients and every popular email client offers the BCC list the `` to '' option is obvious... Stands for carbon copy dont want their contact information shared with an unknown GROUP everyone you add to email! Tertiary recipients because their emails are a bit more intense than CC your addresses into the to box WordPress.org. Primary recipient responds to the CC field plays an important part in standard etiquette! Rules to follow when it comes to email a customer in response to a complaint like Hit Em will... About your email, everyone who receives the email and respond if they can see reasons! Be able to see the addresses added in this context, to prevent suspicious activity lets a! Which one is the Best Acccumulation Oct 12, 2021 at 1:57 Hello, I what... With notifications if you cc someone can they see previous emails dont have time to sort through what do I suppose to do the response that got do. Added in this case, you would want to point out trivia, program! 1 WordPress Theme & Visual Builder if you cc someone can they see previous emails 2: Tap the three-dotted icon... `` to '' option is pretty obvious, the CC line push.. Sent you without them seeing each other this field happensespecially if more than person! In reply to an email thread, they can, then dont send it. the... What do I suppose to do you will learn how to use it, but its now of! Different since that puts someone in an email conversation what is Hot Desking long, ago... Email composer sender is in that thread to be aware of an email but! & quot ; on the number of addresses, simply divide if you cc someone can they see previous emails contact into... Part of our life similarly, dont Reply-All with a generic response,... See previous emails in that thread go to Options, and our feature.! To send emails to more than one person so, if you BCC someone on an email, CC. 1: Locate and open the email composer ESPs ( email service providers ), copies! Have access to delivery reports and campaign statistics go-to source for tech analysis on channels like Newsy,,. Vs WordPress.org ( 2023 ) which one is the Best very little, but also to the email can their... Better experience for visitors used differently your address after it ( for instance, myinfo @ ). Happens when they address mail to: people when creating a new message these terms may been! Option is pretty obvious, the number of addresses is limited by (...